Our bylaws require an annual membership meeting the first Sunday in May. Unfortunately, due to the Covid-19 restrictions, the Association will be unable to conduct this meeting in-person. Our bylaws simply did not contemplate the scenario we are in today, so the Board has been required to develop an alternative proposal which we hope the membership will support even though it is not in strict compliance with our written bylaws.
First, the board is mailing a written update to the membership which will cover all the reports we would have provided at an in-person meeting. You should receive this letter before the end of April.
Second, we will conduct the vote for a board director by written mail -in ballot. Copies of the ballot will be included with the previously mentioned update. We already have one nominee, and will accept write-in votes for any other director nominee you wish to elect. Ballots may be returned by email or sent using regular mail. The nominee with the most votes received by Friday, May 15th will be elected for a 5 year term.
Third, the board will conduct two dial-in conference calls which will enable our membership to speak directly to the board and any other members on the call. One call will be at the normal time of the annual membership meeting on Sunday, May 3 at 3PM. The other will take place on Tuesday, May 5th at 8PM. Participation on either of these calls is optional, but if you would like to participate, here are the dial in instructions:
- Dial the conference line at 713-231-5025
- When prompted, enter conference number 55557#
- At the next prompt enter PIN number 3871
- You will then be asked to say your first and last name. After doing so, press 1 and you will be able to join the conference call. The system will automatically announce your recorded name to the rest of those on the call
- In case of problems connecting, please call our regular number 936-727-2400 and leave your name and number. One of our board members will call you back immediately.
Thank you for your patience and understanding during these challenging times. Stay safe.